Book a room

This is the听complete list of tasks related to room bookings. If you're unsure of how to book a room to meet your specific need, you can find out here.

Before you start

You鈥檒l need:听听

a听香港六合彩 internet听connection (on the premises,听or remotely via听Desktop@香港六合彩听Anywhere)

Please read the following booking rules about booking a room at 香港六合彩:

Remember to听cancel any bookings you no longer need.听
Only book rooms for the听appropriate length of time and number of attendees听you need.听
Unoccupied rooms听still need to be booked.
The room bookings team may ask you to be flexible with your booking if there鈥檚 an important 香港六合彩 event.
A digital projector screen is provided as standard in 香港六合彩's centrally bookable rooms. If you require additional IT support or equipment at your event,听please discuss your requirements with 香港六合彩's AV Centre in advance by calling 香港六合彩 ext听46677 or emailing听av-support@ucl.ac.uk. The Event Support team will not be able to help you with IT issues.听
You can only book rooms for the听current academic year. Room availability for the next academic year opens at the end of August.
Portering requests for centrally bookable rooms can be made via our .

Choose a task from the list below.

1. Book a centrally bookable room through CMISGo

Either:

Follow the instructions in the听Book a centrally bookable room听迟补蝉办
or
if you already know how to book a room. (You'll need听a听香港六合彩 internet听connection to log in)

2. Book a social space or room that is not on CMISGo

If you need to book any of the rooms listed below, please log on to and use the 'Restricted Rooms Booking Form'.

Wilkins Building (Main Building):

Main Quad - North Side听(outside space in front of Wilkins Building)听
Whistler Room
Provost's Dining Room (maximum of 12 people)

Please note that the Whistler and Provost Dining Rooms will only be unlocked if security are informed of the booking. /estates/our-services/security-ucl

3. Book a meeting room through Outlook (OWA)

Follow the instructions in the听Book a meeting room through Outlook (OWA)听迟补蝉办.

4. Book an external speaker All visiting speakers at meetings organised by students must come at the invitation of a club or society recognised by 香港六合彩U or the council and committees of 香港六合彩U. This is so we can access the risks involved.听

View 'book an external speaker'

5. Book teaching space

CMISgo bookings will not appear on students' timetables.听To book teaching space for a modular accredited teaching course, you鈥檒l need to contact your departmental听timetabler.听

Book teaching space (for a modular accredited teaching course)

6. Book an IOE PC lab Please choose this task if you need to book an IOE PC lab. Please be aware that all听attendees must have an 香港六合彩 ID card to enter the IOE building or a list must be printed and given to the IOE security officers at the entrance of the building.听

Book an IOE PC lab

7. Cancel a room booking Choose this task if you need to cancel a room booking.

Cancel a room booking

8. Request Cleaning and Portering outside normal working hours Please request a quote from the Cleaning team for events over 100 people or events held on Friday evenings as these events may require an additional cleaning provision to ensure waste is not left over the weekend. Cleaning for all events outside of normal working hours will incur additional charges POA. This includes evenings, weekends, bank holidays, and closure periods.听Please contact Sodexo directly to discuss your requirements. If your event requires听a change of layout or additional equipment that can only be accommodated听on weekends or evenings outside of the normal working hours an additional charge will be incurred for this service. Please contact the Portering team via the Estates Service Helpdesk to request this quote.听

Please听raise a service request.

9. Book poster boards (for an event) Please contact the Room Bookings team with your portering request to arrange the allocation and set up of poster boards for your event. Please be aware that your posterboard order may be reduced in high demand or exceptional circumstances. Due to a very limited number of posterboards being available there is a strict max limit of 10 posterboards per event.听

Posterboard dimensions are 2 meters x 1 meter, double sided. They can be used landscape or portrait, singly or joined (please specify in your booking request). No pins or fixings are provided.

View the 'book a poster board' task for more details.听

Associated links

You may also find 'request a porter' task useful.

10. Book catering for an event or meeting

Please be aware that the Catering team has specific accessibility requirements for accommodating requests in certain spaces. We kindly advise you to directly liaise with the Catering team to ensure they can accommodate your request accordingly.

Book catering for an event or meeting

11. Request security for an event

Request security for an event

Search all tasks

Staff - Keyword Search Widget Placeholder/staff/all-tasks

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News Alert

PLEASE NOTE : If you experience any technical problems or error messages听on CMISGo when booking rooms听please contact听cmis-tech-support@ucl.ac.uk听who will be able to assist.

Bookings for the next Academic Year (data set 2024/2025) will be available to book from the end of August 2024 (date to be confirmed) via CMISGo once the timetabling team have released the new set.

There will be a Stretch Tent on the Wilkins Terrace and this will be in听place from Monday 20th May 2024 until Friday 5th July 2024.听This should not affect your event or use of the space, instead provide shelter if we experience inclement weather over the spring/summer period.听If you have any queries please contact Hannah Slater (Campus Experience and Infrastructure) or Danni Hitchins (Students鈥� Union).

For any bookings in the North West Wing and Lewis Building please ask any attendees not to chain their bikes to the railings outside the building to ensure the access route is kept clear.

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