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Templates and guides

Student engagement templates and guides can help you connect with students in your department or area of work.

These guides and materials can help open conversations with your students, butÌýeach department has its own culture and student community so varied approaches are very welcome.

Contents of this page:Ìý

New to Ïã¸ÛÁùºÏ²ÊÌýSurveyÌý

Survey is open 6th November - 17th December

This survey gives all new students the opportunity to provide feedback about their Welcome and Induction experience. If you would prefer alternative digital promotional materials please contact Sophia MacBlain

Ìý

New to Ïã¸ÛÁùºÏ²Ê digital promotional items to download:

Email banner:

New to Ïã¸ÛÁùºÏ²Ê? Have your say and you could win £500. Survey closes 17th December

Poster:

Ìý

New to Ïã¸ÛÁùºÏ²Ê? Have your say and you could win £500. Survey closes 17th December

Social media:

Instagram story image

New to Ïã¸ÛÁùºÏ²Ê? Have your say and you could win £500. Survey closes 17th December

Annual Programme SurveyÌý

APS Continuing undergraduate:ÌýÌýÌýÌýÌý 18 March – 15 April 2024Ìý

APS Final year undergraduate:ÌýÌýÌýÌýÌýÌýÌýÌý 6 May – 3 June 2024Ìý

APS Postgraduate Taught:ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý 29 May – 26 June 2024Ìý

This survey gives students the opportunity to provide feedback to their departments about their programme and their modules.Ìý

APS digital promotional items to download:

Email banners:
Email banner promoting the APS for continuing students

Email banner promoting the APS for continuing students

Email banner promoting the APS for continuing students

Posters:

Ìý

Ìý


Shape Ïã¸ÛÁùºÏ²ÊÌýstudent voice platform

Shape Ïã¸ÛÁùºÏ²Ê isÌýused in a growing number of Ïã¸ÛÁùºÏ²Ê faculties and departments. Shape Ïã¸ÛÁùºÏ²Ê is powered by Unitu, the award-winning student voice platform.ÌýÌýÌý

Ïã¸ÛÁùºÏ²Ê have put together new guidance for staff and studentsÌýon using the platform.Ìý

Guidance for Staff (2022-23)

Guidance for Student Academic RepresentativesÌý(2022-23)

Guidance for Students

If your department is using Shape Ïã¸ÛÁùºÏ²Ê, a range of materials will beÌýavailable to help you promote the serviceÌýin your area.Ìý

Shape Ïã¸ÛÁùºÏ²Ê digital promotional materials (to download)

Email signature image (for departments)Ìý

Shape Ïã¸ÛÁùºÏ²Ê temporary dept email signature image

NSS 2024

The National Student Survey is open for final-year undergraduates between 22nd January and 30th April.ÌýÌý

The survey takesÌýaround 10 minutes to complete and students areÌýasked to give feedback on areas such as Assessment & Feedback and Learning Resources.Ìý

Ìý

NSS 2024Ìýmaterials to download

NSS 2024 Poster

NSS 2024Ìýemail signatureÌý

Have your say complete the National Student Survey open until 30th April

NSS 2024Ìýweb image 800x500 px

Have your say complete the National Student Survey open until 30th April

NSS 2024Ìýimage for Instagram stories

Have your say complete the National Student Survey open until 30th April

Ìý

PPT slide 2024Ìý

Have your say complete the National Student Survey open until 30th April

Ìý

For alternative sizes or formats please contact s.macblain@ucl.ac.ukÌý


You Shaped Ïã¸ÛÁùºÏ²Ê: close-the-loop campaign templates

These materialsÌýare designed to link to a wider institutional campaign on how student views and ideas .


To promote changes inspired by student feedbackÌýin your department, school or division, you can use the customisableÌýYou Shaped Ïã¸ÛÁùºÏ²Ê templates to create print or digital materials:

Email signatures and web banners

You can use theseÌýto link to further information on Moodle or on a web page about how student views and ideas have been used.


Focus groups

If you're looking to gather qualitative feedback, you can organise focus group sessions for students.

These sessions are useful for understanding the reasons behind preferences and exploring participants' reactions to the topic under discussion.


Student survey policy and guidance

Ïã¸ÛÁùºÏ²Ês survey policy states that no large-scale surveys of students should be conducted without prior agreement from the Office of the Vice-Provost (Education and Student Experience).

This does not include small-scale surveys (for instance of all the students in your department) but would cover, for example, a survey of all study abroad students.Ìý

The comprehensive survey guide is a great starting point if you have not run a survey before or if you would like to improve your future surveys. The guide contains information on:Ìý

  • Basic survey principles – things to consider before running a survey
  • Available survey software – options to run surveys
  • Survey design best practices – survey length, style, scales
  • Response rates – representativeness, margin of error and how to increase your rates
  • Survey links – controlling survey access

Please note that in line with Ïã¸ÛÁùºÏ²Ê’s Survey Policy, no institution-wide survey should take place at the same time as any of our annual student surveys. For more information, please read the survey policy or contact us.


Ïã¸ÛÁùºÏ²Ê student opportunities flyer

Staff can order a double-sided A6 postcard flyer to promote the various opportunities available to students.

These opportunities include the ChangeMakers scheme, Student Experience Panel and Student Academic Representatives.ÌýÌý

Please contact student.engagement@ucl.ac.uk if you'd like to request copies of the flyer.Ìý