Crick attachment FAQs

Find answers to frequently asked questions (FAQs) about Crick attachments.

Governing principles

Is research at the聽Crick governed by 香港六合彩 or Crick鈥檚 policies?

The Principal Investigator (PI) retains scientific and financial responsibility for the activity at both 香港六合彩 and The Crick听飞ith exception of Intellectual Property (see below).

香港六合彩 attachments will remain governed by 香港六合彩鈥檚 policies as these relate to the development of research funding proposals and subsequent award management including (but not limited to) 香港六合彩 Financial Regulations and Expenses聽policies.

香港六合彩 attachments will continue to be subject to 香港六合彩鈥檚 research-related policies on Open Access, Research Data Management, and Research Integrity.

香港六合彩 attachments will be subject to the relevant Crick policies and procedures governing activity within the Crick, e.g., Health and Safety Procedures, building access etc.

The PI聽retains scientific and financial responsibility for the activity at both 香港六合彩 and the Crick.

Applying for research funding

Should the Crick or 香港六合彩 be named as the Lead/Submitting Organisation on proposals?

Where the Principal Investigator (PI) is a 香港六合彩 employee, then 香港六合彩 should be named as the lead/submitting organisation on a research funding proposal (grant application or contract), irrespective of the location of the research, i.e., a grant application arising from a university PI located at the Crick (Group Secondment or Sabbatical) must still state 香港六合彩 as the lead organisation. However, if the 香港六合彩 employee is a co-applicant or collaborator on the application and the PI is a Crick employee then the Crick should be named as the lead/submitting organisation.

Proposals must clearly describe the nature of the research collaboration and wherever possible, should describe the location(s) of the proposed research activities.

Will my proposal be supported by Crick Grants/Legal Office or 香港六合彩 Award Services?

Where the PI is a 香港六合彩 employee,聽Award Services will lead the review (and if required negotiation) of the terms and conditions of funding

Institutional Authority to submit and accept a grant application, or execute a research contract, will not be granted without prior approval from all partners, e.g., Award Services will not approve submission without prior approval from the聽Crick鈥檚 grants team and vice versa.

Should the proposal be developed/costed using 香港六合彩 or Crick鈥檚 Worktribe system?

All 香港六合彩 costs should be costed using 香港六合彩's Worktribe system.

To ensure the proposal is correctly identified, the Project Title field should include <CRICK Attachment (attachment type)> ahead of the full Title in the Project Title field on Worktribe. This annotation will be removed prior to submission by Award Services.

Where 香港六合彩 is the lead, the 香港六合彩 Worktribe record should capture 鈥樝愀哿喜� Costs鈥�, 鈥樝愀哿喜� @ Crick Costs鈥�, and if relevant any 鈥楥rick @ Crick Costs鈥� under separate tabs. Where 香港六合彩 is not the lead, there is no need to capture Crick @ Crick Costs within 香港六合彩鈥檚 systems.

Crick @ Crick costs should be developed by the Crick Co-I and provided to 香港六合彩 in the necessary funder format subsequent to approval by the Crick Grants Office.

香港六合彩 Costs	香港六合彩 @ Crick Costs (X-OSR)	Crick @ Crick Costs (X-COL)
Cost to be incurred by 香港六合彩 e.g. Staff Costs, 鈥極verheads鈥�, and Travel Costs and any scientific costs that will be incurred at 香港六合彩.	Costs to be incurred by 香港六合彩 Employees @ Crick to enable local purchasing / spend e.g., materials / consumables, STP access.	Costs incurred by any collaborating employees. To be entered in the 香港六合彩 Worktribe record under relevant Research Partner headings.
These should be costed using 香港六合彩 Worktribe Research Management.	These should be costed by the Crick and incorporated into the 香港六合彩 Worktribe costing.	These should be costed by the Crick and incorporated into the 香港六合彩 Worktribe costing.

Should I cost project staff using 香港六合彩 or Crick pay scales?

The PI鈥檚 employer will be the default employing organisation for staff recruited (or extended) on projects聽unless otherwise approved.聽

Where a 香港六合彩 attachment is the PI, any new researchers funded by the award will become 香港六合彩 employees and should be costed on 香港六合彩鈥檚 pay scales using 香港六合彩 Worktribe.

How should the Project Indirect and Estates Costs be calculated?

The Indirect Cost Rate applied should be that of the post鈥檚 employer, whereas the Estates Rate used should reflect the main location of the post.聽 For example, a 香港六合彩 employed researcher seconded to the Crick should be costed using 香港六合彩鈥檚 Indirect Cost rate but the Crick鈥檚 Estates Rate.

香港六合彩 Worktribe will default to the relevant 香港六合彩 Department Estates Rate and can be assumed as a proxy for Crick鈥檚 Estates rate.聽 In the event the overhead recovery is materially higher than the Crick per capita charge, consideration may need to be given at award stage to relinquish excess awarded budget back to the Funder.

Where research funding is being applied from a commercial source, the price should be at a minimum of 100% FEC.

What do I need to consider if the project if I need to apply for equipment funding?

When costing Equipment, it is important to establish which organisation will own any new equipment, and be responsible for procurement, installation, on-going maintenance, insurance etc.

Proposals requiring an Institutional commitment to contribute to the purchase of mid/major equipment to be installed at the Crick (including UKRI applications), must be negotiated and agreed between the relevant authorised 香港六合彩 and Crick Finance Officers prior to submission of the application/contract execution.聽

Is there anything I need to consider when budgeting travel and subsistence?

Project related travel and subsistence should be costed in line with the relevant employers鈥� expenses policy, or where more stringent, that of the Funder e.g. a 香港六合彩 staff member should refer to 香港六合彩鈥檚 expenses policy.

For ease of estimating travel and subsistence costs for a project including both 香港六合彩 and Crick employed staff, a pragmatic approach should be adopted.

Where the grant is awarded to 香港六合彩, all travel should be booked through 香港六合彩鈥檚 preferred suppliers, expense claims submitted through MyFinance etc.

Is there anything I need to consider when budgeting access to facilities/platforms?

Confirmation of the availability and cost of Crick resources (Science Technology Platforms, Laboratory Infrastructure, Biological Services and Scientific IT requirements) must be obtained from the relevant Crick facility manager, and approved by the Crick grants team.

Confirmation of the availability and cost of any 香港六合彩 facilities to be used must be obtained from the relevant 香港六合彩 facility manager.

New awards

Will 香港六合彩 Award Services or the Crick Grants Office be responsible for accepting and setting up the new award?

This will depend on which organisation is the lead and the nature of the award.聽 If 香港六合彩 has acted as the lead/submitting organisation, the award will likely be made to 香港六合彩, and 香港六合彩 will be expected to place a sub-agreement to flow terms and funds to the Crick.聽

In some instances 香港六合彩 and the Crick will receive individual awards from the Funder (or another lead organisation).聽In this case, 香港六合彩 and Crick will responsible for setting up their aspect of the award.聽 It is advisable to notify both 香港六合彩 and Crick offices of new awards as soon as possible.

Will any of the awarded Indirect/Estates Costs or any associated QR be reallocated to Crick?

No. 香港六合彩 has agreed an annual per-capita fee for all 香港六合彩-Crick Attachment which is payable irrespective of overhead recovery.聽 Any overheads secured through research funding will continue to be credited to the relevant academic unit in line with expenditure or time (as appropriate)

香港六合彩 will retain QR associated with their employees. Universities will account transparently for Crick sub-award budgets so that University activity undertaken at the Crick can be included in the HESA returns (and therefore attract QR funding for the Universities), but remain clearly identifiable.

Moving active 香港六合彩 projects to the Crick

Can I move all of my 香港六合彩 projects to the Crick?: Not always.聽 It is important to recognise that the terms of the funding may prevent the research from being undertaken at the Crick. It is therefore really important to establish whether any restrictions exist and 香港六合彩 options to manage these, before making any plans for the research to move.聽 Furthermore, approval will be required from all parties (香港六合彩, the Crick, the Funder) ahead of any move.

Will my 香港六合彩 project formally transfer/novate to the Crick?

Generally not.聽 Transferring / novating awards is a complex process, and will mean that the award can no longer be reported as 香港六合彩 income.聽 Consequently 香港六合彩 will lose any associated overhead or QR income, but still be required to pay Crick an annual overhead charge.聽 Furthermore, the award period may not be aligned with the secondment period.

If however if all parties are in agreement, Award Services can place a sub-agreement to reallocate a proportion of the non-staff budget to the Crick (up to 90% of the remaining budget).聽 This is only allowable for certain funders, so advice should be sought as soon as possible from 香港六合彩 Award聽Services.

香港六合彩 is not permitted to subcontract EC funding.聽 However, there may be an option to establish Crick as a linked-third party, providing a mechanism for activity to be undertaken at the Crick.聽 Any overheads associated with the Crick budget will transfer from 香港六合彩 to Crick (and be lost to the Department).

No funding can be reallocated from 香港六合彩 to Crick without approval from the Funder.

How do I arrange for funds to be reallocated to the Crick?

Presuming your 香港六合彩 Department, the Crick and Funder (and any collaborators) have agreed in principle with the reallocation of non-staff costs, a Contract Request should be created in Worktribe to formally start the process. Please contact Award Services for advice on obtaining these approvals.

To ensure the contract request is correctly identified, it should be entitled <MyFinance Project Code>Research Sub-Award 鈥� Crick Attachment (type of attachment) and include the following information:

Scope of activity to be undertaken
Confirmation of start and end dates (aggregate period must be within period of main award)
Confirmation of total budget and breakdown (aggregate sum must be within limit of main award)
Confirmation of funder approval 聽聽聽

The Contract should abide by the following criteria:

Only non-staff costs (excluding travel) and a maximum of 90% of the remaining budget can be allocated to the Crick. The amounts are pro-rata according to the period remaining at the Crick.
Budgets for equipment will need to be assessed on a case-by-case basis which will consider initial and future ownership and associated issues (insurance, maintenance etc.)

Award Services will review the terms of the award, and if the terms permit, seek to place a research collaboration agreement to reallocate the relevant budget to the Crick.

Whilst collaboration agreements (flowing research funding to the Crick) may be initiated, finalisation is subject to the Researcher Collaboration (Secondment) Agreement being placed by HR.

Managing 香港六合彩-Crick awards

How do I get a Crick account set-up?

The 香港六合彩-Crick research collaboration agreement sets out to the maximum budget that has been allocated to the Crick, and the terms and conditions of funding. Crick will use this to set an account to which purchases and STP usage for the project should be charged.

The group will be permitted to incur costs up to the maximum budget as stated in the collaboration agreement. The Crick will then invoice 香港六合彩 for these costs, along with transactional-level supporting reports.

How will Crick budgets be identified in MyFinance?

The 香港六合彩 @ Crick budget (as set out in the research collaboration agreement) will be set up in MyFinance under X-OSR (Off-Site Research)聽and will continue to be returned as 香港六合彩 research activity.

Any budget belonging to Crick collaborators (Crick @ Crick) will be set up under X-COL (Collaborators), and will not be returned as 香港六合彩 research activity.

香港六合彩 Costs	香港六合彩 @ Crick Costs (X-OSR)	Crick @ Crick Costs (X-COL)
Cost to be incurred by 香港六合彩 e.g. Staff Costs, 鈥極verheads鈥�, and Travel Costs and any scientific costs that will be incurred at 香港六合彩.	Costs to be incurred by 香港六合彩 Employees @ Crick to enable local purchasing / spend e.g., materials / consumables, STP access.	Costs incurred by any collaborating employees. To be entered in the 香港六合彩 Worktribe record under relevant Research Partner headings.
These should be costed using 香港六合彩 Worktribe Research Management.	These should be costed by the Crick and incorporated into the 香港六合彩 Worktribe costing.	These should be costed by the Crick and incorporated into the 香港六合彩 Worktribe costing.

How will I oversee expenditure at 香港六合彩 and Crick?

You will receive monthly MyFinance expenditure reports which will detail 香港六合彩 expenditure and any expenditure which has been invoiced by the Crick and processed by 香港六合彩 Award Services.聽聽 It is important to note that there may be a significant delay between costs being incurred at the Crick and these being charged to 香港六合彩.

The Crick Grants Office will provide the PI with monthly budget vs spend reports.

香港六合彩 Award Services and the Crick Research Offices commit to jointly review the balance of relevant awards ahead of submitting any financial report/invoice to the Funder.

Staff recruitment should be undertaken through whichever organisation is to be the employer, in accordance with all relevant HR policies.

Procurement of goods and services should be undertaken by whichever organisation holds the budget聽and should be undertaken in accordance with all relevant procurement policies.

Project-related travel and subsistence should be booked and claimed in accordance with the individual鈥檚 employer鈥檚 Expenses policy, or where more stringent, that of the Funder.