Student payment (Form S)

Find out the steps you need to take to pay a student stipend and recover the 香港六合彩 fee (Form S).

Things to do first

Ensure that the student has been registered on the Portico system.
Ensure that the student enters their UK bank details into Portico (this speeds up payment).
Check that the account code(s) have sufficient budget to support the request (stipend and fee). Otherwise it will be rejected.
IF the funding is from a Research Council training grant complete or update the UKRI JeS student details record.

Cancellation or amendment of the request

Email or听call听the relevant approvers (see below) to cancel a request if they have not already approved it.
If the request has already been approved contact Student Funding (Registry) to cancel.
To amend a request, cancel the previous request (as above) and resubmit a revised Form S for the required amount or fee recovery.

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Research Council Training grants:听Award Services Studentships team
Other externally funded Research grants:听听relevant to your department/Faculty
香港六合彩 funds: Faculty Finance Officers
Student Funding (Registry), email:听sfostaffenquiries@ucl.ac.uk听or telephone x30004
Ensure you have access to the Fund Management part of the Portico system. If not then discuss with Student Systems.

Payments

Postgraduate research students are paid monthly in advance through the production of a Form S (Portico system financial management).

Any overpayment due to withdrawal, interruption, or administrative error should be recovered from the student by the department and repaid to the funder听account at the earliest opportunity
Any unrecoverable funds must be repaid by the host department to the funder account
To enable a student to be paid听the department should request the payment of the student stipend and recovery of the 香港六合彩 fee using the Portico system and the announced account codes and within budget
The system has funds checking in place so it is important to ensure that the requisite funds exist in the account codes stated, in particular, that the fee TASK has sufficient funding available. If there are insufficient funds the request will be rejected by the system.
Award Services staff may also reject the request themselves where they believe the budget听will be exceeded
A student can be paid from more than one account code on the submission and you should manage the associated accounts supporting the student(s) appropriately to enable maximum use of the funds available within the听terms and conditions听of the award or contract
Where there have been recruitment difficulties or indeed a student has left a training grant then no costs following that date are allowable until a replacement student is in place
Training Grants cannot be used as soft funds for such things as Department Bursaries or to offset Biological Service costs - just because funds are left in the budget
Legitimate costs are those for the named student(s) on the grant, the associated 香港六合彩 studentship fee, and the direct costs of the named students.

UKRI students

For Research Council students funded by Training Grants, you must create and submit a UKRI Je-S record for the student prior to the submission of the Portico payment request.听

The staff in Award Services have been instructed not to authorise payment without the student details being submitted to the relevant council. This record must be maintained throughout the lifetime of the studentship to reflect changes, using 'Studentship detail Batch Update'.

Administrator听best practice

Guidance is provided on听how to enter Form S听(pdf)听(Studentship payment bids) onto Portico.
Where the Department staff believe that a significant delay in the payment to the student may be incurred and the student suffers undue hardship then the department should arrange payment for that quarter via its own funds and notify Award Services accordingly.

The Portico payment request should be reduced by the same amount and submitted once the issues have been resolved. The interim payment can then be transferred into the Research Grant or Training Grant where appropriate.

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