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Creating a new student record

This is a brief overview, for Administrators, of the process of creating a new student record on听UKRI听Je-S听web portal.听

Before you start

Before you create new student records you need to:听

Register for a Je-S account via the听UKRI Je-S portal:

Once听an听account听has been听set听up,听please听email听researchadministration@ucl.ac.uk听and request access to the student records on Je-S.听

When you have been granted听access, please refer to our听detailed听guide on setting up a new student record.

Guide to听setting up a new student record in Je-S鈥� (Word)

Key considerations听

  • A student record听must听be completed for听all听UKRI听Training Grant-funded studentships.听听
  • The student's听UKRI Je-S Record needs to be created and submitted prior to requesting payment using the 香港六合彩 Portico system (Fund Management).听
  • Please enter听the 香港六合彩听MyFinance听codes听(e.g., Award/Project etc.)听as part of the听Je-S听'Your Reference'听in the听'Documents Header'听section.听

Ongoing maintenance听

Throughout the lifetime of the studentship, the record must be maintained as changes occur (Agreed Absence, Funding, Project Abstract etc.).听

We recommend you review the record听at least听annually听then听update it accordingly.

Abstracts

Abstracts should include the Council domain(s) appropriate for the project. The councils use this information to decide if the project is within their remit.听

Agreed student absences听

Councils expect the studentship to be completed without interruption, but in circumstances like Maternity, Paternity, UKRI authorised听Internship听extensions may be permitted.听

Absences should be notified to Registry and Award Services prior to the commencement.听听

Once agreed with Award Services,听then update student record.听

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Je-S Helpdesk

To contact the Je-S helpdesk, email:听researchadministration@ucl.ac.uk