香港六合彩

XClose

Information Services Division

Menu

Alumni licensing for Microsoft 365

The following details Alumni eligibility for licences for Microsoft 365 products.

Alumni who have no other active association with 香港六合彩 have reduced access to Microsoft 365 products and are eligible for聽access to email only. Any other Microsoft 365 online services and data, such as OneDrive, will no longer be accessible by alumni from their 香港六合彩 account.聽If access to data needs to be retained, steps as detailed below must be taken to ensure that data is not deleted before the student leaves 香港六合彩. All alumni who are affected by this change will be contacted directly via email. If alumni聽have received direct communication but have recently re-joined 香港六合彩 as a staff member or student, they聽will not be affected by this change.

What impact will this change have on Alumni?

Alumni will retain access to their email accounts, as detailed on the Alumni support pages. This includes their Microsoft To Do, contact and calendar data.

Alumni will lose access to other Microsoft 365 online services and data. This means:

  • All data associated with their student account will be held for 30 days* after the date that the licence is removed.
  • After the 30-day grace period, the data will be deleted and can鈥檛 be recovered, except for documents saved in SharePoint Online sites.
  • Alumni who have installed Office for Windows/Mac or Office Mobile as part of 香港六合彩's Microsoft 365 Apps for Enterprise offering will experience reduced functionality
  • Unlicensed product notifications will pop up within applications such as Word and Excel until they activate a Microsoft 365 subscription.

*The exception to this is data held with Legal Hold, which is kept for the duration of the hold.

What action do Alumni need to take?

Email

There will be no change to the email provision for alumni, therefore no action is required.

OneDrive

Move any personal documents from your 香港六合彩-provided OneDrive, to a location that you manage. This could be a local drive, a USB drive or another OneDrive. If you do not have another account which has OneDrive, you can view (Microsoft page). For further information on OneDrive, see (Microsoft page)..

Microsoft Teams and SharePoint

For any Microsoft Teams or SharePoint sites that you are an owner of, you should transfer ownership to another 香港六合彩 student or member of staff:

  • 听听听 (Microsoft page)
  • 听听听 (Microsoft page)

If you wish to continue using Microsoft Teams, you can use your personal Microsoft account to however note that this will not give you access to your 香港六合彩 Teams.

Microsoft Stream

Files within Stream (on SharePoint) should be dealt with in the same way as any other files within OneDrive, as above.

Note that any files which were located within Stream (Classic) (these have a URL beginning web.microsoftstream.com) will have been migrated to Stream (on SharePoint) and should be dealt with as above.

Word, Excel and PowerPoint 聽

Alumni will still be able to access and edit Word, Excel and PowerPoint files by using . Note that any Word, Excel and PowerPoint files that are stored on your 香港六合彩 provided聽OneDrive will need to be moved to a location that you manage, as above.

OneNote

Alumni will still be able to access OneNote聽by using . Note this will not give you access to the聽OneNote notebooks on your 香港六合彩 account.

Microsoft Forms

For any Microsoft Forms that you are an owner of, you need to (Microsoft page).

Microsoft Planner

For any Planner Plans that you are an owner of, you need to transfer ownership to another 香港六合彩 student or member of staff, so that any changes to access that are needed in the future can be made.

If the Plan is connected to a Team, follow the Microsoft instructions to .

If the Plan is not connected to a Team, an owner will need to be added from within Outlook to the group which is associated with the plan. Follow Microsoft's instructions on . You will need to ensure that you select the owner privilige to ensure that any access changes that may be needed in the future can be actioned.

Sway

Sways which need to be retained should be shared with the relevent 香港六合彩 student or member of staff. If you wish to continue using Sway, it is free to use for anyone with a Microsoft Account (Hotmail, Live, or Outlook.com) via

Why is this change being made?

This change is being made to ensure compliance with Microsoft licensing.