香港六合彩

Absence for Specific Reasons

1. Pregnancy-related sickness

1.1 Pregnancy-related sickness absence must be recorded on MyHR Self-Service under 鈥榩regnancy related disorders鈥� and should not be taken into account when assessing whether the Formal Procedures for Managing Sickness Absence have been triggered.

1.2 If an employee is absent from work due to a pregnancy-related reason, even for one day, within 4 weeks before the expected week of childbirth, their maternity leave will commence automatically. Further information can be found in the 香港六合彩 Parental Leave Policy.

2. Menopause or menstruation sickness

2.1 Menopause or painful menstruation (dysmenorrhea), can be severe and require absence from work. While dysmenorrhea is not always linked to menopause, symptoms can be more severe during perimenopause. More information on menopause is available in 香港六合彩鈥檚 menopause guidance.

2.2 Where symptoms have a significant impact on a person鈥檚 ability to do normal daily activities, menopause or dysmenorrhea may meet the definition of a disability, see section 3. below.

3. Disability-related sickness

3.1听A disability is a physical or mental impairment that has a 鈥榮ubstantial鈥� and 鈥榣ong-term鈥� negative effect on a person鈥檚 ability to do normal daily activities.听 Cancer, HIV and Multiple Sclerosis are automatically classed as a disability from the date of diagnosis.

3.2 Employees with a disability will be supported to continue working where possible, whilst managing their disability, including when the effects are variable or fluctuating.

Reasonable Adjustments

3.3 香港六合彩 has a duty under the Equality Act 2010 to make听reasonable adjustments听to ensure that disabled employees are treated no less favourably than their non-disabled counterparts.听

3.4 One example of a reasonable adjustment is to adopt a flexible and supportive approach to managing sickness absence and/or medical appointments where it is due to a disability.

Recording of absences related to a disability

3.5听Sickness absence must be recorded, as usual, on听惭测贬搁听 (either by the employee using Employee Self Service or by the manager using Manager Self Service), by selecting 鈥楽ick Leave鈥� as the Absence Type and then selecting the most relevant type of sickness under 鈥楢bsence Reason鈥�.听 Where it is known that the sickness/absence is related directly to a disability, then please add in the Comments section:听 鈥淩elated to disability.鈥� This is so the line manager can apply a supportive and flexible approach when managing sickness absence triggers.听 听

3.6听Medical appointments which are related to the management of an individual鈥檚 impairment / condition,听or the assessment, treatment, or servicing of necessary equipment or disability aids, must be recorded, as usual, on MyHR.听They may be recorded either by the employee using Employee Self Service or by the manager using Manager Self Service, by selecting 鈥楶aid Leave鈥� as the Absence Type and then selecting 鈥楳edical Appointment鈥� under 鈥楢bsence Reason鈥�.听 The duration of a medical appointment is usually limited to half a day, and a medical appointment which lasts for a whole day is usually recorded as sickness absence.听 As a reasonable adjustment a medical appointment related to a disability may be for either half a day or one day of paid leave and will not count towards sickness absence. Please add in the Comments section: 鈥淩elated to disability.鈥� An appointment of less than half a day is not recorded in MyHR but should be recorded in the employee鈥檚 Outlook calendar.听听

3.7 Examples of medical appointments related to a disability may include:

• Appointments as a hospital outpatient or for specialist checkups and diagnostic assessments
• Specialist assessment, e.g. for such conditions as dyslexia
• Equipment servicing, e.g. hearing aid tests
• Training with a new assistance dog or in the use of assistive technology
• Hospital treatment appointments, e.g. for a blood transfusion or dialysis, or to respond to a change in impairment/condition.

Additional guidance

3.8听Additional guidance concerning reasonable adjustments and disability equality issues can be sought from the听听and further information for managers can be found in the Equalities document听.

3.9听An employee who is disabled can make a self-referral to听听if they require additional support and advice.

3.10听An employee who is disabled may also be eligible to apply to听听for a grant to help pay for practical support for work.听

3.11听A line manager may refer the employee to if they require additional advice to support the employee, including reasonable adjustments, or if they need advice which will help the line manager to manage the sickness absence under the Formal Procedure, Appendix E.

3.12 香港六合彩 has an informal, support staff network called Enable@香港六合彩 which disabled staff can join.

4.听Stress-related sickness

4.1 The Health & Safety Executive defines stress as 鈥榯he adverse reaction a person has to excessive pressure or other types of demands placed upon them鈥�. This makes a distinction between 鈥榩ressure鈥�, which can be a positive state if managed correctly and 鈥榮tress鈥� which can be detrimental to health.

4.2 香港六合彩 recognises that it has a duty of care towards its employees and a legal obligation to provide a safe working environment. The 香港六合彩 guidance on Managing Stress at Work aims to establish standards for managers and employees on the prevention of work related stress, it also provides information on sources of support available at 香港六合彩 to facilitate implementation of these standards and support for those experiencing feelings and symptoms of stress.

4.3 An individual may be more susceptible to the impact of work pressure perhaps due to a disability, or other circumstances. This should be acknowledged openly by managers, discussed with the employee concerned and advice sought from workplace health to ensure appropriate support is put in place.

5. Drug and Alcohol misuse

5.1.听It is unacceptable to attend work under the influence of alcohol or drugs and a hangover is not a permissible reason to require time off work under the Sickness Absence Policy.

5.2.听Employees who are suffering from alcohol dependence or substance addiction are encouraged to seek help, either independently or through 香港六合彩 WH听and will be supported through the听香港六合彩 Drug and Alcohol Misuse Policy.

5.3.听If an individual is required to take prescription medication which may affect their ability to undertake any part of their work (for example driving a 香港六合彩 van), they should speak to their line manager about how this can be managed to ensure their own safety and continuity of work.

6. Fertility Treatment / IVF

6.1. Significant time off may be required by an employee undergoing fertility treatment or IVF and any request for time off will be dealt with sensitively. Wherever possible, appointments related to fertility treatment should be arranged outside of working hours. Where this is not possible, the allows for an employee to be granted up to 5 days of paid leave in any 12 month period, for the purpose of receiving and recovering from IVF treatment.

7. Gender Identity/Transitioning

7.1. Significant time off may be required by an employee during the process of transitioning to the gender role in which they wish to be recognised. Any request for time off will be dealt with sensitively, as part of a larger programme of support. Discussion with the individual will help to establish whether annual leave, sickness absence, or any other type of leave would be most appropriate to use.听 For further information and support please see 香港六合彩 Supporting Trans Staff in the Workplace, or contact the .
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8. Elective cosmetic surgery and treatment听

8.1听A member of staff should book annual leave if they choose to undergo surgery or other cosmetic treatment which is not medically required. This annual leave should be sufficient to cover any necessary preparations, appointment attendance and recommended recovery time. If a member of staff becomes ill as a direct consequence of undergoing such treatment, this should be recorded as sickness absence.听

9. Medical appointments

9.1.听Time off for medical and dental appointments is covered by the听香港六合彩 Policy on Leave for Domestic and Personal Reasons.听 Where the appointment cannot be made outside of working hours, it may be recorded either by the employee using Employee Self Service or by the manager using Manager Self Service, by selecting 鈥楶aid Leave鈥� as the Absence Type and then selecting 鈥楳edical Appointment鈥� under 鈥楢bsence Reason鈥�.听 The duration of a medical appointment is for half a day. An appointment of less than half a day is not recorded in MyHR but should be recorded in the employee鈥檚 Outlook calendar.听听 Where it is known that the appointment is related directly to a disability, then please add in the Comments section: 鈥淩elated to disability.鈥澨�听听

HR Employment Policy Team听April 2022

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