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Commercial and Procurement Services

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Freedom of Information

As a public body, Ïã¸ÛÁùºÏ²Ê is included in the remit of the Freedom of Information Act 2000 (FOIA).

The , that came into effect on 1 January 2005,Ìýapplies to all information held by public bodies. It also applies to specifically designated private companies that perform public functions but not to other private companies. However, all of the information that University College London (Ïã¸ÛÁùºÏ²Ê) holds about companies we have a relationship withÌýis covered by FOIA, as is any information that these companiesÌýhold on Ïã¸ÛÁùºÏ²Ê's behalf.

See below for answers to FAQs related to Ïã¸ÛÁùºÏ²Ê's suppliers. For additional information, refer to FOI at Ïã¸ÛÁùºÏ²Ê.

If I give Ïã¸ÛÁùºÏ²Ê information on my products or services, will this be subject to the FOIA?

Yes, but that does not mean it will automatically be released if it is requested, as one of the exemptions may apply. We will seek your views before making a decision on disclosure of information that might affect your rights or interests.

My company holds information on behalf of Ïã¸ÛÁùºÏ²Ê. How am I affected?

If Ïã¸ÛÁùºÏ²Ê gets a request for Information that includes information you hold on our behalf, we will ask you to provide it quickly so that we can comply with FOI. Ïã¸ÛÁùºÏ²Ê is under a statutory duty to reply to all FOIA request within 20 working days.

What if a request for information comes direct to my company?

You have no obligations to respond to such a request since FOI does not apply to your organisation. If the request relates to information that you hold on behalf of Ïã¸ÛÁùºÏ²Ê, you should not in any case disclose it without our explicit agreement.

To be helpful to the requester, if the information requested relates to the Ïã¸ÛÁùºÏ²Ê, you should advise that the request should be submitted to Ïã¸ÛÁùºÏ²Ê.

Are there any exemptions that allow Ïã¸ÛÁùºÏ²Ê to refuse to supply information?

The FOIA provides for two types of exemption: Absolute and Qualified Exemptions.

Where information is covered by an Absolute Exemption, Ïã¸ÛÁùºÏ²Ê may refuse to release the information and, in some circumstances, can refuse to confirm or deny whether we hold the information. ÌýWhere Qualified exemptions apply, Ïã¸ÛÁùºÏ²Ê has to undertake a public interest test to decide whether it is in the public interest to disclose or withhold it.

Could information I supply to Ïã¸ÛÁùºÏ²Ê be protected by having a confidentiality clause?

Confidentiality clauses are discouraged under the FOI unless there are genuine commercial and/or legal reasons why the information should be treated as confidential.

Information provided in confidence is only exempt if its disclosure would give rise to an actionable breach of confidence. This is a narrow legal exemption, which applies in limited circumstances and you should not assume that this exemption will apply just because you think information is confidential.

If you consider that information that you provide to Ïã¸ÛÁùºÏ²Ê is confidential, you should identify the information and provide reasons why you consider the information to be confidential under the FOIA.

What will Ïã¸ÛÁùºÏ²Ê do if it receives a request for information that might affect my company?

When considering requests, Ïã¸ÛÁùºÏ²Ê will consult you about information that may affect your rights or interests, unless we are already certain that we must or must not disclose it. This consultation will help us to decide if an exemption applies and what the considerations are in applying a public interest test about information disclosure. However, the law makes Ïã¸ÛÁùºÏ²Ê alone, responsible for making the final decision regarding disclosure.

What happens to tender information after contract is awarded?

Information that was commercially sensitive during the tendering process may no longer be sensitive once contracts have been signed; therefore Ïã¸ÛÁùºÏ²Ê will consult with you to determine its disclosure as in the previous answer.

Who at Ïã¸ÛÁùºÏ²Ê should I contact for further information about specific requests?

In the first instance, please contact the Commercial & Procurement Services Director, Ian Galloway.

Further guidance on the Freedom of Information Act can be obtained from the ´Ç°ùÌý³Ù³ó±ð .

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