Where possible staff should book travel (flights, hotels, UK Rail & Eurostar, taxis and car hire) via the travel management company, Clarity.
Bookings are made via booking platform and sign in is required via Azure AD.Ìý
For complex trips, bookings can be made via the following:
- call 0333 230Ìý9110Ìýor
- ±ð³¾²¹¾±±ôÌýuclbusiness@claritybt.comÌý
Risk Assessment
Your safety is Ïã¸ÛÁùºÏ²Ê's main priority; therefore you must have a valid risk assessmentÌýrequirements before travelling.
Travel Insurance
All trips should be registered via .
To start, enter "University College London" and the name will become visible, then enter the activation code.
London Hotels - Ïã¸ÛÁùºÏ²Ê and Clarity negotiated contracts (Ïã¸ÛÁùºÏ²Ê's preferred London Hotels)
The hotel options are listed below:
Within Ïã¸ÛÁùºÏ²Ê Expenses Limit
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The online booking tool allows you to search and compare hotels quickly to find the accommodation that best meets your needs in terms of location, facilities and price. ÌýThe Ïã¸ÛÁùºÏ²Ê Travel Policy allows for up to £180 per night in a London hotel and £130 per night outside of London.
Payment Process
Bookings are made using your grant codes, i.e. Ïã¸ÛÁùºÏ²Ê Org/Dept Code, Project, Task & Award. ÌýIf you are unsure of your codes, please liaise with the Finance Officer before booking. (The Project Organisation code for GEE is F99).Ìý
Travellers must ensure that they have the budget holder’s permission and have read and understood the Ïã¸ÛÁùºÏ²Ê Policy on travel at before booking and will be required to confirm their compliance prior to checkout.
Ïã¸ÛÁùºÏ²Ê no longer accepts expense claims for any international travel bookings.
For travel outside of policy or purchased via expense claims you will need to obtain pre-approval from the Biosciences Divisional Manager – Orla O’Donnell.Ìý
User Guide
via Sharepoint
Ïã¸ÛÁùºÏ²Ê Travel Guidance and Policy
For full details refer to Ïã¸ÛÁùºÏ²Ê Travel
Ïã¸ÛÁùºÏ²Ê Expenses Policy
Please refer to the Ïã¸ÛÁùºÏ²Ê Expenses Policy on what you are able to claim whilst travelling on Ïã¸ÛÁùºÏ²Ê business